Availability worked out from bookings
Each booking holds a yacht for a date, start time and duration. Availability is calculated from your bookings, and the system refuses any booking that overlaps another on the same yacht.
Features
Yacht charter management software features
Yachtko brings bookings, payments, VAT, fleet, calendar, customers, invoices, reports and staff access into one system built for hourly yacht charters. Every feature below is included on every plan.
41 features across 8 areas
Bookings
Every charter, from the moment it is confirmed to the final balance.
Hourly charters in half-hour steps
Charters are booked by the hour in half-hour steps and priced from the yacht's hourly rate. Built for two-hour sunset cruises and full-day events, not weekly charters.
Discounts with a reason
Agree a lower price and record the discount on that booking, with the reason. The invoice shows the standard rate and the discount, and profit uses the price actually charged.
Occasion and booking source
Every booking records the occasion, such as a birthday, proposal or corporate event, and where the customer came from, such as Instagram or a referral. Both lists are yours to edit.
Cancellations and refunds
Cancel with a full refund, a partial refund, or keep the deposit. Money you keep counts as profit, money you return comes off revenue, and the yacht is free again for those hours.
Payments and VAT
Charter payment is rarely one payment.
Deposits and balances
Record a deposit when the booking is made and the balance when it arrives. Every booking shows its total, what has been paid and what is still owed.
Balance due list
One list of every booking with money outstanding, split into trips that have already sailed and trips still to come, with the total owed at the top.
WhatsApp payment reminders
Chase any outstanding balance in one tap. WhatsApp opens with the customer, the amount and the yacht already written in.
VAT kept separate
Set your VAT rate once and choose whether prices include it or have it added on top. VAT is split out of every payment and never counted as revenue or profit.
Fleet
Owned and rented yachts in one fleet, each costed correctly.
Owned and rented yachts
Each yacht is owned or rented from another owner. For a rented yacht you record what you pay the owner per hour. For an owned yacht, its running cost per hour.
Rates locked onto every booking
The hourly price and cost are copied onto the booking when it is created. Change a yacht's rate later and past bookings, margins and reports stay exactly as they were.
Yacht details and capacity
Guest capacity, length, rooms and features such as a sound system, on every yacht. A booking for more guests than the yacht takes is refused.
Deactivate without losing history
Stop selling a yacht and deactivate it. Its past bookings and figures stay in every report.
Calendar
The whole fleet's day on one screen.
Month calendar
Every booking across the fleet on one month view, with a preview of each day's trips and the month's booked value.
Fleet status today
One row per yacht, hours across the top, every trip as a block. See every boat's day at a glance.
Your timezone and hours
Every time follows your company's timezone, whoever is logged in and wherever they are. Set the hours you operate and the timeline follows them.
Profit and reports
Not revenue per yacht. Profit per yacht.
Dashboard
Revenue, net profit, bookings and fleet utilisation for the month, each compared with the month before.
Profit by yacht
What each yacht earned after its own payroll and expenses, ranked from most to least profitable. The busiest boat is often not the one making money.
Payroll and fixed costs
Berth, insurance, salaried crew and other monthly costs, attached to a yacht or to the company and charged on the day you choose.
One-off expenses
Repairs, a photographer or a one-off campaign, dated to the day they happened so each lands in the right month.
Profit and loss for any period
Revenue excluding VAT, cost of charters, margin, payroll, expenses and net profit, for this month, last month, the last three months, the year or any dates you choose.
Where revenue comes from
Bookings and revenue broken down by source, yacht and occasion, so you know which channel and which boat brings the money in.
Money in and out
Every deposit, balance, refund, payroll charge and expense in one ledger, filtered by type.
PDF and CSV export
Download a formatted PDF report, or a CSV your accountant can open in any spreadsheet.
Your own financial month
Start your month on any day from the 1st to the 28th, so reports match how you close your books.
Customers
Charter demand in the Gulf repeats on a calendar.
Customer history
Every customer's bookings, lifetime spend, total hours, typical party size and favourite yacht, built automatically from their bookings.
Occasions coming up
Past customers whose birthday, anniversary or other occasion falls in the next 45 days, shown on the dashboard so you reach them before they book elsewhere.
One-tap WhatsApp
Message any customer from their record without copying numbers between apps.
Search and notes
Find a customer by name or phone number, and keep notes on what they asked for last time.
Invoices
A professional invoice from every booking.
Invoice from a booking
Generate an invoice straight from a booking, with the customer, yacht, date, time, guests, discount and VAT already filled in.
Your brand on every invoice
Logo, company details, bank account details and footer, set up once with a live preview.
Your own numbering
Your own prefix and sequential numbers, assigned when an invoice is saved and never reused.
Deposit or balance invoices
Ask for the full amount, a 50% deposit or the remaining balance, with your own label for the amount due now.
Optional processing fee
Add a card processing fee on top of the total, shown as its own line on the invoice.
Locked once issued
A saved invoice cannot be edited, so what you sent never changes underneath the customer. A mistake is voided and reissued.
PDF download and search
Download any invoice as a PDF, and find it later by invoice number, customer name or phone.
Team and access
Everyone on one system, each seeing what they should.
Unlimited staff
Add as many people as you need on every plan, at no extra cost.
Owner, manager and staff roles
Owners see everything. Managers see everything except company settings and staff. Staff take bookings, manage customers and record payments, but never see costs, margins, payroll or reports.
Enforced on the server
Access rules are enforced by the database, not just hidden on screen, so a staff account cannot reach financial data by any route.
Invite with a code
Create an invite code, send it on WhatsApp, and your team member sets up their own login. You never handle their password.
Help and suggestions
Reach support on WhatsApp or send a suggestion from inside the app.
Feature questions
Can I manage yachts I own and yachts I rent from other owners in the same system?
Yes. In Yachtko each yacht is marked as owned or rented. Rented yachts record the rate you pay the owner, owned yachts record a running cost per hour plus fixed monthly costs, and both appear in the same fleet, calendar and reports.
Can I give a customer a discount on one booking?
Yes. Enter the discount on the booking with an optional reason. The invoice shows the standard rate and the discount as separate lines, and margin and profit are calculated on the discounted price.
Can I see bookings for all my yachts on one calendar?
Yes. Yachtko has a month calendar for the whole fleet and a daily timeline with one row per yacht, so you can see every boat's trips for the day on one screen.
Can I export reports for my accountant?
Yes. The profit and loss report and the full money in and out ledger can be downloaded as a PDF or as a CSV file for any date range.
Does Yachtko handle VAT on charters?
Yes. You set a VAT rate and choose whether your prices include VAT or have it added on top. Yachtko splits VAT out of every payment, keeps it out of revenue and profit, and reports VAT collected separately.
See every feature with a 7-day free trial
Add your yachts, enter this week's bookings and open profit by yacht before you pay anything. No card needed.