Yacht Charter Management Software for Yacht Rental Businesses

Yacht charter management software is a back-office system for companies that rent out yachts. It records bookings, yacht availability, customer payments and costs in one place, and calculates what each trip actually earned. Yachtko is yacht charter management software built for hourly, crewed charters in Dubai and the Gulf.

Software for a Dubai yacht rental business has to handle hourly crewed charters, deposits and balance payments, 5% UAE VAT, and boats rented from other owners as well as boats you own. Most charter software is built for weekly Mediterranean charters instead. Yachtko is built for the Dubai model and costs from $47 a month with no commission.

A spreadsheet works for a few boats and a handful of bookings. It starts to fail when you need to prevent double bookings, track deposits and balances across many customers, keep VAT out of revenue, or see which yacht is profitable after its fixed costs. That is usually the point where charter companies move to dedicated software.

By working out availability from the bookings themselves instead of marking a yacht as booked by hand. In Yachtko every booking has a yacht, a start time and a duration, and the system refuses any new booking that overlaps an existing one on the same yacht.

Start with the yacht's revenue, excluding VAT. Subtract what each trip cost: the owner's rate for a rented yacht, or the running cost for one you own. That gives the margin. Then subtract the yacht's fixed monthly costs, such as berth, insurance and salaried crew, and any one-off expenses like repairs. What remains is that yacht's profit.

Because the busiest yacht is often not the most profitable one. A boat that sails constantly can still lose money once its berth, crew and maintenance are counted. Revenue per yacht hides that. Profit per yacht shows it.

By recording two prices on every booking: the rate paid to the owner and the price charged to the customer. The difference is the broker's margin. Yachtko stores both on the booking when it is created, so if an owner changes their rate later, past margins stay correct.

UAE VAT is 5%, and the VAT collected belongs to the tax authority, not the business, so it should be kept out of revenue and profit. Prices can be quoted with VAT included or with VAT added on top. Yachtko supports both and reports VAT collected separately. Confirm how your own charters are treated with your accountant.

Each booking needs a total, the amount paid so far and the balance still owed, not a single price field. Yachtko records every deposit, balance payment and refund against the booking, lists every booking with money outstanding, and lets staff send a WhatsApp reminder in one tap.

Pricing ranges from per-boat annual licences to a percentage of every booking. Yachtko charges a flat monthly price by fleet size: $47 a month for up to 8 yachts, $97 for up to 22 yachts and $147 for unlimited yachts, with unlimited staff and no commission.

Some booking platforms and marketplaces take a percentage of each booking. Yachtko does not. It is a flat monthly subscription and takes nothing from any charter you sell.

Yes, with role-based access. In Yachtko, staff can create bookings, manage customers and record payments, but never see what a yacht costs, the margin on a trip, payroll or reports. Owners and managers see everything.

Yes. Yachtko is built for hourly crewed charters. Each yacht has an hourly rate, bookings run in half-hour steps, and a discount can be applied to any individual booking.

Yachtko creates PDF invoices with your logo, numbering, VAT and bank details. It is not an accredited UAE e-invoicing provider and does not submit structured e-invoices under the system being phased in over 2026 and 2027.